As technology has advanced, more employers are allowing employees to work remotely. It’s not just beneficial to the employee, it can result in significant cost savings and higher productivity. To reap the benefits of having a workforce that includes remote employees, effective communication is a must. Let’s delve into different ways to communicate with remote employees.
Email communication has been the top way in which employees communicate for many years and that fact does not change when it comes to remote employees. That’s because whether you are working onsite or remotely, sending an email offers an opportunity to relay an extensive amount of information with precision and clarity. Remote workers should be encouraged to communicate by email as they would if they had an office or cubicle on the premise.
There are many different technologies that are useful for video conferencing. When you have remote employees, video conferencing is a great way to keep everyone connected, even if you have geographically dispersed locations. It enables you to actually see everyone, which is great for interpersonal communication and team building.
There was a time when managers didn’t believe text messages were an effective way to communicate. Things have changed, which is mainly because texting is a way of life for many people. Sending a text message to communicate pressing information makes sense, as long as there are guidelines. There’s a tendency for some people to become overly informal when sending a text message. That’s something that should be addressed in advance. Professionalism should always be a priority and it’s important to set the standard.
In-Person Lunch Meetings
While communicating with remote employees using technology is valuable, that doesn’t mean you don’t ever need to meet with people in person. Whenever feasible, it’s a good idea to have in-person lunch meetings as a way to get work done and connect with team members at the same time.
Communicating with remote employees is a two way street and all stakeholders should be aware of the guidelines. The person with whom you’re communicating is a colleague as opposed to just a name on a roster. There should be an intentional effort to foster positive professional relationships with everyone, whether they work in the office or remotely.